Vendor and Cash Application Specialist

Vendor & Cash Application Specialist

Location: Overland Park, KS
Department: Finance & Accounting
Job Type: Full-Time
Salary: $50,000–$55,000 per year

About the Role

Are you detail-oriented, analytical, and passionate about keeping financial operations running smoothly? We’re looking for a Vendor & Cash Application Specialist to join our Finance & Accounting team!

In this role, you’ll help manage vendor operations, maintain accurate financial records, and ensure customer payments are applied correctly and on time. You’ll work closely with Accounts Receivable, Accounting, Sales, and other internal teams to resolve discrepancies, strengthen processes, and keep our financial operations organized and efficient.

If you enjoy problem-solving, building strong working relationships, and making an impact behind the scenes, we’d love to hear from you!

What You’ll Do

Vendor Management

• Respond to vendor inquiries professionally and in a timely manner.

• Maintain accurate vendor records, documentation, and account information.

• Process vendor invoices and reconcile vendor statements.

• Research and resolve discrepancies with vendors and internal teams.

• Support vendor onboarding, account maintenance, and information updates.

• Identify opportunities to improve workflows, documentation, and vendor processes.

• Help maintain compliant vendor records and ensure established turnaround times are met.

Cash Application & Accounts Receivable

• Accurately apply customer payments to the appropriate invoices and accounts.

• Reconcile payments received through checks, ACH, credit cards, and other electronic payment methods.

• Research and resolve unidentified, unapplied, and misapplied payments.

• Partner with internal teams and customers to investigate payment discrepancies and determine appropriate resolutions.

• Maintain accurate payment documentation and audit trails for transactions and account adjustments.

• Assist with month-end close, cash reconciliations, and Accounts Receivable reporting.

• Complete daily, weekly, and monthly payment application and resolution activities.

What We’re Looking For

• 2–5 years of experience in Accounts Receivable, Accounts Payable, vendor management, or a related accounting function.

• Proficiency in Microsoft Excel.

• Strong analytical and problem-solving skills.

• Excellent attention to detail and commitment to maintaining accurate financial records.

• Strong written and verbal communication skills.

• Excellent organization and time management skills.

• Ability to manage competing priorities, meet deadlines, and work independently in a fast-paced environment.

• A collaborative mindset and willingness to work cross-functionally to resolve issues and improve processes.

Preferred Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

• Experience working with ERP systems such as NetSuite.

• Familiarity with CRM platforms such as Salesforce.

• Experience in a fast-paced or high-growth organization.

• Knowledge of compliance requirements and internal control procedures.

What Success Looks Like

In this role, success means:

• Processing vendor-related requests within established turnaround times.

• Maintaining accurate, standardized vendor records and databases.

• Keeping vendor portals up to date and in compliant status.

• Completing payment applications and resolving outstanding discrepancies accurately and consistently.

• Identifying opportunities to improve processes, strengthen financial accuracy, and support the broader Finance team.

Why Join Us?

This is an opportunity to join a collaborative Finance team where accuracy, accountability, and continuous improvement matter. You’ll play an important role in supporting reliable financial operations, strengthening vendor relationships, and ensuring customer payments are handled efficiently.

Ready to make an impact? Apply today!