Role overview
SmartAC is hiring a Staff Accountant with 3–5 years of experience on day-to-day accounting operations. You will assist with the AP and AR process, reconcile bank and balance sheet accounts, and support a timely, accurate month-end close. The role reports to the Controller (or Finance Lead) and works closely with Operations, Sales, and Customer Success.
Title: Staff Accountant
Department: Finance & Accounting
Reports to: Controller / Finance Lead
Location: Houston, TX (hybrid) or remote, US
Employment type: Full-time, exempt
Key responsibilities
Accounts payable
Process vendor invoices end to end coding, approval routing, and payment scheduling.
Manage corporate card spend and reimbursements in Ramp, including receipt of compliance and GL coding.
Maintain vendor records, W-9s, and support annual 1099 filings.
Accounts receivable
Manage subscription invoicing, collections, and cash application using Chargebee and Stripe.
Reconcile Stripe payouts, fees, refunds, and chargebacks to QuickBooks Online.
Maintain the AR aging, follow up on past-due accounts, and partner with Sales and Customer Success on billing issues.
Reconciliations and close
Complete monthly bank and credit card reconciliations for all accounts.
Reconcile balance sheet accounts, including cash, prepaids, accrued liabilities, deferred revenue, and clearing accounts.
Prepare journal entries for accruals, prepaids, and revenue adjustments.
Support the month-end close checklist and deliver accurate results on deadlines.
Reporting and controls
Build and maintain Excel schedules and reports that support the close and management reporting.
Support year-end audit, tax preparation, and sales tax filings.
Document processes and suggest improvements to controls and automation.
Qualifications
3–5 years of hands-on accounting experience, ideally in a SaaS, subscription, or tech-enabled services company.
Bachelor's degree in Accounting, Finance, or related field.
Strong working knowledge of account reconciliations across balance sheet accounts.
Proven experience running full-cycle AP and AR processes.
Experience completing monthly bank and credit card reconciliations and resolving variances.
Solid understanding of GAAP, accrual accounting, and the month-end close.
High attention to detail, sound judgment, and the ability to meet close deadlines.
Clear written and verbal communication with non-finance teams.
Technology experience
Hands-on experience with each of these tools is recommended.
Tools
How you’ll use it
QuickBooks Online - General ledger, journal entries, bank feeds, reconciliations, and financial reports
Chargebee - Subscription billing, invoicing, credit notes, and revenue data
Stripe - Payment processing, payout reconciliation, refunds, disputes, and fees
Ramp - Corporate cards, bill pay, expense management, and receipt compliance
Excel - Reconciliation workpapers, close schedules, VLOOKUP/XLOOKUP, pivot tables, and reporting
Nice to have
CPA, or progress toward CPA licensure.
Experience with subscription revenue recognition (ASC 606) and deferred revenue schedules.
Experience at a high-growth startup or with building processes from scratch.
Why Join Us?
Real Impact: HVAC accounts for half of home energy use. Our technology directly reduces energy waste and saves homeowners thousands in repair costs.
High-Growth Startup Environment: Join an agile team where what you work on goes live quickly and we keep iterating.
Collaborative Culture: We bridge teams across all functions to work closely together and learn from each other.
Compensation/Benefits:
Salary and company stock options
Company paid healthcare
401k
8 Holidays
20 Days PTO