Senior Facility Specialist

Role Mission

As a Senior Facility Specialist, you will ensure the reliable, compliant, and efficient operation of all facility systems, taking technical ownership of critical infrastructure across the site. You will play a key role inmaintainingoperational continuity, supporting regulatory compliance, and driving improvements in performance, safety, and cost efficiency.

Acting as a technical expert within the team, you will lead maintenance activities, support cross-functional collaboration, and contribute to strategic decisions that enhance long-term facility performance in a regulated environment.

Key Responsibilities

• Take full technical ownership of facility systems including HVAC, electrical infrastructure, safety systems, temperature-controlled environments, and critical utilities

• Plan, coordinate, and lead preventive and corrective maintenance activities, ensuring high-quality execution and minimal operational disruption

• Monitor system performance, proactivelyidentifyingrisks, inefficiencies, and opportunities for improvement

• Ensure compliance with all internal procedures, safety standards, and regulatory requirements (e.g.GxP, GLP, ISO)

• Act as a subject matter expert during audits and inspections, ensuring full readiness and supporting documentation

• Coordinate and manage external vendors and service providers, ensuring service quality and performance standards are met

• Lead root cause analysis and implement sustainable solutions to recurring technical issues

• Maintainaccuratemaintenance records and ensure documentation is complete, compliant, and audit-ready

• Collaborate with Quality, EHS, and Operations to support risk management and continuous improvement

• Lead or contribute to projects such as equipment installation, facility upgrades, and infrastructure improvements

• Conduct facility inspections and ensuretimelyfollow-up and issue resolution

• Manage spare parts, tools, and critical supplies to ensure operational continuity

• Providetechnical guidance, mentoring, and support to junior team members

• Act as an escalation point for complex technical issues

• Support cost control initiatives by monitoring performance andidentifyingefficiency improvements

• Participate in on-call support asrequired(24/7)

WhatWe’reLooking For

We’relooking for a highly experienced and proactive facility professional with strong technicalexpertiseand the ability to take ownership of complex building systems. You are comfortable working independently in a regulated environment, while also acting as a trusted technical advisor to the wider team. This role suits someone who thrives on solving problems, driving improvements, and ensuring operational excellence.

Essential skills and experience:

• Technicalsecondary education orBachelor’sdegree in a relevant field (e.g.electrical, mechanical, building services engineering)

• HVAC or/and building systems certifications (e.g.VDI 6022 or equivalent)

• Significantexperienceinfacility maintenance, building engineering, or technical operations, ideally within regulated environments (e.g.GxP, pharmaceutical, biotech, laboratory)

• Strong technicalexpertisein building systems, including HVAC, electrical infrastructure, critical utilities, and temperature-controlled environments

• Proven hands-on experience in:

• Coordinating and managing vendors and service providers

• Leading or supporting technical and facility-related projects

• Operating successfully within regulated and audited environments

• Solid understanding of compliance and regulatory standards, including GLP/GxP, ISO standards, and health & safety requirements

• Relevant certifications and training, such as:

• GLP/GxPtraining

• Occupational Health & Safety certification

• Electricalauthorisation(e.g.Elektrofachkraftor equivalent)

• Knowledge of HVAC/building standards (e.g.VDI 6022 or similar)

• Strongtechnical problem-solving capability, including root cause analysis and implementation of sustainable corrective actions 

• Proven ability towork independently witha high levelof ownership, decision-making responsibility, and accountability 

• Strongorganisationalandprioritisationskills, with the ability to manage multiple activities in a fast-paced environment 

• Excellentcommunication and stakeholder management skills, with the ability to collaborate cross-functionally 

• Experiencemaintainingaccuratetechnical documentation, ensuring compliance and audit readiness

• Demonstrated ability toguide, support, and share knowledgewith less experienced colleagues 

Desirable (but not essential):

• Forklift or technical equipment operationlicence

• Experience working in multi-site or complex facilities

• Experience with maintenance management systems or ERP platforms

• Strong cost awareness and experience supporting costoptimisationinitiatives

• Experience shaping maintenance strategies, standards, and best practices

• Familiarity with advanced risk management and facilityoptimisationtechniques