Job Purpose
TheAdministrativeAssistantis responsible forprovidingprofessional, confidential,efficientand effectiveadministrative and facilities support to thePRAngolaoffice.
Key Duties and Responsibilities
1. Providing administrative support tothe Country Managerand other staff members
- Ensuring that filing systems are structured and up to date and as per PRAngolastandards
- Collating credit card summaries andfacilitatingnew employees credit card application process.
- Facilitating the distribution of documents and emails to the relevant parties
- Handle correspondence on functional matters to and from theCountry Manager/Managers as delegated
- Maintaining a calendar of key dates for events taking place and the boardroom calendar
- Ensuring that routine administrative duties are properly and timeously completed
- Ensuring the maintenance of all office supplies,equipmentand furniture
- Organizing regular testing of electrical equipment
- Ensuring the officeis clean and tidy at all times
- Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant
- Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting
- Organizing all local and international travel and accommodation arrangements for all staff members and external parties visitingAngola
- Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors)
- Responsible for all PO (Purchase Order) administration for the PR Angola office
2. Personal Assistant to Country Manager
- Assistingthe Country Managerwith report writing, implementing systems and procedures
- Managing theCountry Manager’sdiary by scheduling meetings and informing him of upcoming meetings
- Taking minutes for theCountry Manager’smeetings where relevant
- Preparing presentations on behalf of theCountry Manager(where relevant)
- Ensure that the contact list for theCountry Managerismaintainedand up to date
- Ensuring theCountry Manager’shome bills and repairs and maintenance are done on time
- Ensuring that theCountry Manager’sexpense reports are preparedin a timely manner
3. Stakeholder Engagement& Compliance-Foster strong relationships with internal and external stakeholders
- Enquiries from Managers and other employee replied courteously with no delay
- Enquiries from external person handled professionally and responses(Oral/written)arranged
- Maintain productive relationship with external stakeholders
- Assistthe various stakeholders in ensuring all compliancerelated topicsis adheredtoaccordingly as perCountry/Group protocols
4. Adhoc Tasks
- Support and implementation of S&R objectives
- Support and implementation of H&S objectives
- Assist HR with onboarding of new employees and ensure toolsare available beforenew join starts
- Assist HR in organising employee engagement sessions/events
Key Competencies and Experience
- Bachelor’s degree in business administration or related field
- Three (3) years working experience in a similar role
- Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Planning and organizing skills
- Time management skills
- Ability tomaintainconfidentiality
- Interpersonal skills
- Verbal and written communication skills
- Ability to pay attention to detail
- Ability tomaintainconfidentiality
- Ability to take initiative and be pro-active
- Ability to be flexible and adaptable
- Language Proficiency: English and Portugues
Job Posting End Date:
Target Hire Date:
2026-10-01Target End Date: