Important Notifications:
Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.
Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.
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Department:
Special Instructions to Applicants:
When applying you will be required to attach the following electronic documents:
- A Resume
- A Cover Letter
For additional information please contact: Jason Thomas at Jason.thomas@osufoundation.org
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval
Job Description:
This recruitment will be used to fill one part-time (a maximum of 24 hours per week) Front Desk/Talent Managment Student for the OSU Foundation at Oregon State University (OSU).
The Oregon State University Foundation is seeking a student to join the Talent Managment Team.
Position Summary
The primary responsibility of the student worker is to provide backup to the Foundation’s front desk which includes greeting visitors, answering, and transferring phone calls and providing support to Foundation staff members related to tasks associated with the front desk operations. This position also provides support for the Talent Management Team related to Foundation wide events and activities and may provide support to projects and recruiting efforts.
Work Schedule
This is a part-time position working up to 10-15 hours per week, Monday through Friday between 8:00 AM and 5:00 PM. The schedule is flexible and set each term based on the student's availability and coverage needs. Morning availability is preferred.
Work Location
The work location for this position is on-site in the Foundation’s Corvallis office.
Major Duties
Provide coverage at the front desk during breaks and lunch period.
Greet the public, donors, faculty, trustees, visitors and OSUF staff, in person and on the phone.
Serve as first contact between Foundation employees and their callers and visitors. Keep staff informed about the status of visitors, calls, and faxes.
Answer multi-line phone system, forward incoming calls to individual or to voice mail, or take accurate messages when calls cannot be directed to a staff member. Ensure messages are delivered to designated staff, forward overnight voice mail messages as appropriate.
As needed, follow all front desk procedures for opening and closing the lobby.
Help maintain conference rooms by conducting a walk through on a regular basis, at least once per day, to ensure the rooms are neat, clear of clutter, wiped down and ready for use.
Maintain the Foundation Board room to ensure it is neat, free of clutter, and ready for use. Help arrange the Board room for events and activities as needed.
Ensure the Hop’s Café, exercise room, catering kitchen and Christensen
Library are neat, clutter-free, and ready for use.
Ensure proper and timely processing of all incoming and outgoing mail.
Prepare campus mail for daily pick up and receipt delivery; prepare Fed Ex and overnight express mailings; receive locked mail from campus security on a daily basis, and, in return, include any mail for Foundation employees housed at Gil Coliseum for return delivery; sort and disburse received US mail and inter-campus mail to individual mailboxes.
Ensure the Ochoco conference room is ready for candidate interviews by ensuring it is wiped down, neat, clutter free, and water and snacks are provided as needed.
Greet candidates and ensure they are welcomed and have what they need as they prepare for interviews.
Order supplies as needed or requested.
Perform other duties, including helping support Talent Management Team with recruitment and special projects, as assigned.
Requirements
Must have a general understanding of office practices. Be able to handle interpersonal relationships maturely, thoughtfully, and empathetically, including the ability to work with individuals from diverse backgrounds. Be able to do manual labor and carry 5-20 lbs.
Transferable Skill Development
OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:
Communication, Critical Thinking, Teamwork, Technology, Leadership
Qualifications:
Full Employment Eligibility Requirements can be found here:https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home-schooling program
Undergraduate and post-baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by theOffice of International Services(OIS), and must be provided to the Student Employment Center.
Required Qualifications:
Strong computer skills, including proficiency with Microsoft Office (Word, Excel, Teams, PowerPoint) and experience with databases or CRM systems.
Ability to research information through multiple electronic and paper files.
Strong organizational, oral and interpersonal skills and eye for detail.
Excellent interpersonal skills and ability to create strong professional relationships with colleagues at the OSU Foundation, OSU Alumni Association, and OSU.
Strategic, hardworking, and able to work with a high degree of flexibility in a highly collaborative, fast-paced, goal-oriented environment.
Ability to apply creative and entrepreneurial thinking while using sound judgment.
Knowledge of appropriate research techniques and methods.
Demonstrated sound judgment and high integrity, especially when handling confidential information.
Customer service orientation and a positive, proactive attitude.
Working Conditions/Schedule:
This position will be based in Corvallis, Oregon and will work out of the OSU Foundation Corvallis office.The Foundation offers a program called Core Work Days, a hybrid approach combining remote and in-office work days. Unless traveling for work, Foundation employees are in office on Tuesday, Wednesday and Thursday, and work remotely, if preferred, on Monday and Friday.
This is a part-time position working up to 15-20 hours per week.