About Us:
Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Records Specialist manages physical and electronic records within a legal environment, ensuring accurate file tracking, storage, retrieval, retention, and secure disposition in accordance with client requirements and records management procedures.
Key Responsibilities
- Create, organize, index, track, and maintain physical and electronic legal records.
- Manage file circulation, storage, retrieval, transfers, and offsite archiving.
- Support records retention, digitization, inventory, and disposition initiatives.
- Maintain accurate records management systems, activity logs, and documentation.
- Ensure compliance with confidentiality, security, and records retention policies.
- Respond to client requests and provide timely, professional service.
Qualifications & Skills
- Required: Prior experience managing legal records in a law firm or legal environment.
- Knowledge of legal file management, records retention, and document control procedures.
- Experience with records or document management systems.
- Strong organizational skills, attention to detail, and accuracy.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office and strong communication skills.
- Ability to manage multiple priorities in a fast-paced environment and lift or transport records as needed.
The Compensation range for this role is up to 24.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
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Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.