Execute Assistant for GM
- Serve as the primary point of contact for GM
- Manage GM’s calendar and coordinate meetings
- Support to plan and manage annual budgeting for GM (AFP, F4, F10, etc.)
- Prepare and process GM’s expense reports
- Develop reports, documents, and presentation materials as requested
- Support team engagement activities, including offsites and regular meetings
- Coordinate logistics and on-site support for visitors
- Arrange restaurants, refreshments, and other meeting-related needs for GM
Internal Communications & Engagement
- Review all incoming English communications, identify items requiring market attention, translate into Korean and distribute to the relevant stakeholders
- Support to plan and execute quarterly Townhall
- Serve as the lead for CIT initiatives:
- Coordinate Community Day in partnership with local NGO/NPOs, align with global schedules, organize relevant programs and manage follow-up activities
- Lead Red Tab Foundation fundraising and Sports Day initiatives, including internal awareness, fundraising activities, and collaboration with Commercial, Marketing and DC teams for sample/non-sellable item sales
- Support the execution of D&I and Sustainability initiatives in Korea, aligning with global directives and coordinating with Marketing or other relevant functions as needed
- Organize offsite meetings, workshops and year-end gatherings, including budget management, venue sourcing, logistics coordination, and leadership of CIT/TF members
General Administration
- Support to plan and manage annual budgeting for GA (AFP, F4, F10, etc.)
- Review and process GA-related matters, including vendor invoices and general expense processing
- Serve as the main point of contact for corporate travel for GM and employees
- Oversee office management
- Manage office supplies, stationery and canteen items
- New employee’s onboarding & induction
- Coordinate new employee onboarding, including office access control, ID badge management, seating arrangements, and parking registration if applicable
- Liaise with functional leads to schedule functional onboarding/induction session
- Conduct administrative induction (Life at Levi’s, office access, travel, tools, etc.)
- Support employees to manage congratulatory and condolence processes, including gifting, bereavement, and funeral supplies, etc.
- Manage distribution lists by adding new employees to group alias through ServiceNow
- Provide required documents for visitors, including invitation letter and visa support