Purchasing Specialist

Agency:

Job Function:

Job Subfunction:

Job Description:

// ABOUT US – MOMENTUM WORLDWIDE

Momentum is an agency of doers. We make the industry’s most disruptive, entertaining, shareable, unforgettable experiences for our clients and their fans. We do it by bringing people closer to what they love, in original and unexpected ways. Whether it’s a physical activation, a virtual experience, or a piece of unique branded content, it’s all part of what we call the Total Brand Experience — ideas that solve business challenges, through best-in-class Consulting, Strategy, Analytics, Experience Design, and Production. 

We want you to help brands do amazing, unprecedented, wild things, creating experiences that people never forget.

// WHAT ARE WE LOOKING FOR

The Purchasing Specialist is responsible for reviewing and processing a variety of client and overhead vendor payables and expenses, including vendor invoices, expense reports, credit card statements and internal charges. This position needs to be knowledgeable about job accounting/material codes, purchase orders, general ledger accounts, and the correct usage of each. Needs to possess the ability to multi-task, communicate clearly, work as part of a team and manage processes. Must know and understand company and client policies in order to audit all payables and expenses against policy, review all items for accuracy and reasonableness, and question anything that appears to be incorrect.

// HERE’S WHAT YOU’LL DO (RESPONSIBILITIES)

• Review employee purchasing card statement reconciliations to ensure all necessary information and receipts are being provided, company policy is being followed, and the expenses are submitted timely. Track reconciliations received and follow-up with employees on missing information.
• Review employee expense reports in Concur to ensure all necessary information and receipts are provided, company policy is being followed, and the expenses are submitted timely. Follow-up with employees on missing information.
• Process vendor invoices and determine whether appropriate authorization and coding exist. Ensure that all data is saved as needed. Identify any items that violate policy or appear incorrect and bring them to the attention of accounting management. Reconcile vendor statements.
• Monitor the AP email inboxes and manage invoices timely. 
• Enforce the use of P.O.s in accordance with company procurement policy.  Train or guide associates with P.O. entry or processes as needed.
• Send emails with vendor invoices/supporting documents out for approval, following the approval authorization table. Request and enforce return of approvals within 48 hours and follow-up on approvals not received.

• Process a variety of multi-job logs (i.e. delivery bills, in-house studio charges).
• Provide information to the General Ledger group for monthly accruals.
• Be aware of basic sales and use tax rules in states Momentum does business in, apply appropriate use tax to vendor invoices as necessary.
• Coordinate with corporate shared services (in Omaha) for vendor set-up and maintenance, check processing and special handling as necessary.

// HERE’S WHAT WE’RE LOOKING FOR (QUALIFICATIONS & REQUIREMENTS)

• 2 plus years of A/P experience required.
• Exceptional communication skills and training ability necessary
• Ability to use Microsoft Office Suite programs including Outlook, Excel and Word.
• Knowledge of computer systems.
• Data processing skills.
• Degree preferred.
• Self starter who has a take-charge mentality.
• Ability to solve problems and deal with all levels of employees.

The salary range for this position is $45,000 - $55,000. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; location and region; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee's/applicant's background, pertinent experience, and qualifications.

To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.