Title Clerk - Lexus of Vancouver

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

Holman Automotive is looking for a Title Clerk to join their team at Lexus of Vancouver!

What will you do?

The Title Clerk is responsible for the accurate and timely processing of vehicle title and registration transactions for Lexus of Vancouver. This position plays an important role in ensuring title documentation is complete, liens are properly recorded, required deadlines are met, and customers receive their registration and plates in a timely manner.

The ideal candidate is detail-oriented, organized, comfortable managing a high volume of transactions, and experienced with automotive title and registration processes.

Key Responsibilities

• Review deal paperwork for completeness and accuracy before title submission.
• Prepare and submit required title and registration documentation to the appropriate in state and out of state licensing or motor vehicle agencies.
• Ensure liens and lienholder information are accurately documented and processed within required timeframes.
• Track outstanding title work and follow up on missing documentation, signatures, releases, or other items needed to complete transactions.
• Maintain accurate records of title transactions and supporting documentation.
• Maintain and reconcile the DMV refunds schedule, including the processing of customer and DMV-related refunds and ensuring appropriate documentation and approvals are retained.

• Coordinate with internal teams, customers, lenders, licensing agencies, and other external partners to resolve title-related issues

• Monitor pending transactions and proactively address potential delays.
• Support dealership processes related to plates, registrations, title corrections, duplicate titles, and other title-related needs.
• Maintain compliance with applicable state requirements and company policies.
• Provide professional and responsive service to internal teams and dealership guests.
• Perform other administrative duties as assigned.

Qualifications

• Previous automotive dealership title, registration, DMV/DOL, or related experience preferred.
• Knowledge of Washington vehicle title and registration requirements strongly preferred.
• Experience processing out-of-state transactions is a plus.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple transactions and deadlines simultaneously.
• Strong organizational and follow-through skills.
• Effective written and verbal communication skills.
• Ability to research discrepancies and independently drive issues through resolution.
• Comfortable working collaboratively across accounting, sales, finance, and dealership operations.
• Proficiency with standard business and dealership systems; ability to learn new systems quickly.

Compensation: $23 - $27/hour (depending on experience)

#LI-SS3

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits:

Regular Full-Time

We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.

Temporary or Part-Time

In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Pay:

Artificial Intelligence Statement

We recognize that applicants for positions at any organization may view AI tools for tasks such as drafting a resume or cover letter, provided the information is accurate and truthful. However, applicants should not use AI tools to:

• Answer interview questions on their behalf, or use AI tools in any way during the interview or other qualification process(es).

• Misrepresent or embellish qualifications, skills, or experience

• Create false or misleading representations of identity (e.g., deepfakes or altered images/videos)

Your application, whether an AI tool is used or not, should reflect your authentic abilities and experiences. Any use of AI that compromises honesty or integrity may result in disqualification from the process.

Equal Opportunity Employment and Accommodations:

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

If you are a person with a disability needing assistance with the application process, please contact HR@Holman.com

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.