Job Description Summary:
Summary:As the Accounts Payable Clerk, you are a key member of the Finance team, supporting the accurate and timely processing of vendor invoices and payments. Your role is critical to ensuring the integrity of our accounts payable records and upholding strong vendor relationships. Through attention to detail, consistent documentation, and adherence to company policies, you help maintain smooth financial operations in our fast-paced hospitality and gaming environment.
Job Description:
Essential Functions and Responsibilities
- Review and enter financial transactions into the general ledger system accurately and in a timely manner
- Review, match, and enter vendor invoices into the accounts payable system accurately and in a timely manner
- Verify approvals, coding, and supporting documentation in accordance with company policy and internal controls
- Assist with processing weekly payment runs (ACH, checks, wires) and preparing related documentation
- Maintain accurate and organized vendor files and payment records in compliance with audit and regulatory standards
- Research and resolve invoice discrepancies, vendor inquiries, and payment issues with professionalism and urgency
- Monitor aging reports and assist in reconciling vendor statements to ensure accounts remain current
- Support the monthly close process by preparing and posting AP accruals and reconciling AP subledger activity
- Assist with the onboarding and maintenance of vendor information, including W-9 collection and validation
- Provide documentation and support for internal and external audits as requested.
- Ensure compliance with all applicable gaming laws, company policies, internal controls, and Title 31 regulations, if applicable
- Provide courteous and responsive service to internal departments and team members.
- Perform other duties as assigned
Qualifications
- Minimum of 1–2 years of accounts payable, accounting, or bookkeeping experience; hospitality or gaming industry experience preferred
- Strong attention to detail and accuracy in data entry, invoice processing, and record-keeping
- Ability to follow structured processes and meet deadlines in a high-volume, fast-paced environment
- Strong organizational and time management skills
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Experience with Workday is strongly preferred
- Strong communication, problem-solving, and teamwork skills
Requirements
- At least 21 years of age
- High School Diploma or equivalent required
- Associate's degree in Accounting, Finance, or related field preferred
- Ability to effectively communicate in English, both written and verbal
- Obtain and maintain all work cards as required by the company
- Verify right to work in the United States
Work Cards
- Nevada Gaming Registration
Physical Requirements
- Occasionally push/pull up to 25lbs.
- Occasionally lift and/or carry up to 25lbs. at floor, knee, waist, and chest levels
- Occasionally Squat, kneel, reach, bend, twist
- Frequently sit and work at a desk or computer
- Occasionally standing and walking
- Ability to communicate using in-person speech, and telephone
- Ability to hear, understand, and distinguish speech and/or other sound in person
- Ability to distinguish between shades of color
- Ability to use tools or equipment requiring a high degree of dexterity
Work Environment Potential Conditions
- Indoor
- Smoky
- Noisy
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation.
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The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation.