Job Summary: As an Accounts Payable Staff you will process, code, and reconcile invoices and vendor statements while ensuring accurate, timely payments. The role investigates discrepancies, supports month-end close, reviews payment runs, and produces AP-related reports such as KPI, GRNI, and aging reports. It also involves responding to internal and external queries, maintaining procedure documentation, training junior staff, and improving processes.
Responsibilities
Check, sort, code and match invoices
Process non-PO invoices in accordance with the Delegation of Authority
Monitor and reconcile vendor statements to ensure payments are up to date
Research and resolve invoice discrepancies and issues
Participate in month end closing
Ensure data accuracy
Perform other ad-hoc tasks defined by the direct leader or above
Handle queries through email or phone (both external and internal customers)
Review payment runs to ensure data accuracy
Produce monthly reports (e.g. KPI, GRNI, AP Aging)
Have a continuous follow up on aged items (e.g. GRNI, AP Aging)
Provide trainings to Associate and Staff Accountants
Ensure Desktop Procedure Documentation is up-to-date
Recognize process deficiencies and suggest solutions
Participate in projects as required
Qualifications:
1-3 years relevant experience
Economics/Finance related Secondary Studies or Bachelor's Degree (or in progress) required, studies in Economics is an advantage
Excellent verbal and written communication skills in English and any other language (as per required in role)
Proficient in data entry and management
Ability to build effective relationships with customers via phone
Confident user of MS Office (Excel, Word, PowerPoint)
Basic knowledge and experience using ERP systems (e.g. Oracle, SAP) is an advantage
Good analytical, research and problem-solving skills with keen attention to detail
Excellent team player
Supportive attitude and good interpersonal skill set
Ability to cope with process changes