Executive, Contract Administration

Key Outcomes

• Producesaccurateandtimelytender and contract documents. 

• Maintains complete and current project contract records. 

• Supportstimelyprocessing of claims,variationsand payment documentation. 

• Coordinates project submissions and clarifications effectively. 

• Identifiesmissing information and routine compliance issues. 

• Supports smooth project Contract Administration. 

Key Responsibilities

Tender and Contract Support

• Prepare,compileand issue tender documents. 

• Coordinate tender invitations,clarificationsand submission tracking. 

• Assistin preparing Letters of Award and contract agreements. 

• Maintain records of tender and award activities. 

Claims and Variation Support

• Process contractor and consultant progress-claim documentation. 

• Assistin preparing variation orders and supporting information. 

• Update claim, variation order,paymentandfinal-accounttrackers. 

• Flag missing or inconsistent supporting documents. 

Documentation and Compliance

• Maintainorganisedcontract files, correspondence,approvalsand project records. 

• Prepare contract summaries and routine reports. 

• Ensure documentation follows approved formats and procedures. 

• Support audit andmanagement-reviewactivities. 

Coordination

• Coordinate with consultants, contractors, ProjectImplementationand internal departments. 

• Follow up on submissions,clarificationsand outstanding actions. 

• Attend site and project meetings whererequired. 

• Provide routine contract-status updates to the Assistant Manager or Manager. 

Core Competencies and Technical Expertise

Technical Competencies

• Document Management 

• Tender-Process Support 

• Basic Claims and Cost Monitoring 

• Contract-Record Administration 

• Basic Regulatory and Contract Awareness 

• Reporting and Coordination 

Operational Skills

• Accuracy and attention to detail 

• Time management 

• Routine problem-solving 

• Follow-up discipline 

• Clear communication 

• Ability to work according to procedures 

Mindset andBehaviours

• Responsible and accountable 

• Collaborative 

• Detail-oriented 

• Proactive in follow-up 

• Willing to learn 

• Reliable 

• Adaptable 

• Ethical and professional 

Tools and Methodologies

• Project contract registers 

• Tender, claim and variation order trackers 

• Microsoft Excel and Word 

• SharePoint,NiuAce, e-Contract or equivalent systems 

• Approved templates and checklists 

Qualifications and Experience

Educational Background

• Bachelor’s degree in Quantity Surveying, Construction Management ora relatedfield. 

Experience Requirements

• Minimum 2–4 years of experience in Contract Administration or Quantity Surveying. 

• Exposure toproperty-developmentor construction tender and contract processes is an advantage.