Manager, Contract Administration

Key Outcomes

• Deliverstimelyandaccuratepre- and post-contract administration. 

• Maintains reliable project cost and contract information. 

• Ensures claims, variations,paymentsand final accounts areproperly assessedand documented. 

• Supports project delivery through effective contractual and stakeholder coordination. 

• Identifiesand escalates material contractual and commercial risks. 

• Maintains complete and audit-ready project contract records. 

Key Responsibilities

Tender and Contract Administration

• Prepare or review tender documents, scopes, cost estimates, bills ofquantitiesand pricing schedules. 

• Coordinate tender clarifications,evaluationsand contractor interviews. 

• Prepare Letters of Award and contract documents. 

• Ensure contracts include the required scope, specifications, drawings, paymenttermsand contractual conditions. 

Claims and Variation Management

• Assess contractor and consultant progress claims. 

• Prepare and review variation orders, EOT-relateddocumentationand supporting records. 

• Evaluate contractual entitlement,measurementand cost impact. 

• Prepare recommendations for further review whererequired. 

Project Cost Control

• Monitor contract sums, approved variations, pending claims,paymentsandfinal-accountposition. 

• Maintain project cost and commercial trackers. 

• Identifycost variances,overclaimsand unsupported submissions. 

• Support value-engineering and cost-control activities. 

Contract Compliance and Documentation

• Monitor compliance with contract terms, SOPs, approval requirements, bonds,insuranceand warranties. 

• Maintainaccurateproject contract registers and records. 

• Ensure documents are complete,approvedandaudit-ready. 

• Follow up on outstanding contractual obligations and approvals. 

Stakeholder Coordination

• Coordinate with Project Implementation, Project Planning and Development, Finance, consultants,contractorsand Group Contract. 

• Attend project and site meetings on contractual and commercial matters. 

• Clarify documentation, claim,costand contract requirements. 

• Report project contractual risks, outstandingactionsand cost exposure. 

Team Coordination

• Allocate and review work performed by Assistant Managers andExecutives whereassigned. 

• Providetechnical guidance and feedback. 

• Monitor completion of team deliverables. 

• Support the development of junior team members. 

Core Competencies and Technical Expertise

Technical Competencies

• Project Contract Administration 

• Tendering and Evaluation 

• Claims and Variation Assessment 

• Progress-Payment Administration 

• Cost Control 

• Final-Account Preparation 

• Contract Compliance 

• Bill of Quantities and Cost Measurement 

• Contract Documentation 

Operational and Team Leadership

• Manages assigned project deliverables. 

• Coordinates a small team where applicable. 

• Applies technical judgement to project contractual issues. 

• Escalates complex or significant matters. 

• Ensurestimelyandaccurateexecution. 

Mindset andBehaviours

• Detail-oriented 

• Commercially aware 

• Proactive 

• Accountable 

• Collaborative 

• Solution-oriented 

• Resilient under deadlines 

• Focused on quality and compliance 

Tools and Methodologies

• Tender and contract-management systems 

• Cost and payment trackers 

• Claims, variationorderand final-account registers 

• Microsoft Excel, SharePoint,NiuAce, e-Contract or equivalent systems 

• Approved templates,checklistsand SOPs 

Qualifications and Experience

Educational Background

• Bachelor’s degree in Quantity Surveying, Construction Management oran equivalentdiscipline. 

Experience Requirements

• Minimum 6–8 years of experience in Contract Administration or Quantity Surveying. 

• At least 2–3 years ina supervisorycapacity. 

• Experience inproperty-developmentor construction projects.